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QR Code Identification Plates for Operating Room Equipment ​

Original article: https://cli.im/article/detail/1826

Operating rooms contain numerous types of medical equipment, making clinical usage registration, maintenance, repair tracking, and management highly labor-intensive and inefficient.

Through departmental research and brainstorming, we designed an identification system for operating room equipment management. By integrating various equipment information and management tasks through QR codes, we created "digital IDs" for surgical instruments and devices.

Design Mockup ​

The identification plate consists of two sections:

  • Left: Adjustable rotary disc displaying current equipment status
  • Right: QR code slot containing essential equipment information, operating procedures, maintenance records, and loan status
    The magnetic plate attaches to equipment surfaces and allows position adjustment when needed.

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Final Product of Equipment Identification Plate ​

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Development Process ​

Initial Design - Adjustable Rotary Disc ​

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Digital ID Implementation - QR Code ​

Scanning the QR code provides access to:

  • Usage registration records
  • Maintenance schedules
  • Repair history
  • Equipment loan tracking

This achieves true digital management of surgical equipment.

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All operating room equipment now features this "new uniform", enabling systematic digital management.

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Effectiveness Comparison ​

Before implementation:
Paper-based records were easily damaged and inconvenient to access.

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Traditional Operation Cards vs Digital QR Code Access ​

Compared to physical documentation, the digital ID system:

  • Stores comprehensive equipment data
  • Enables instant mobile access
  • Facilitates maintenance team collaboration
  • Improves equipment archive management

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Implementation & Promotion ​

This innovation has gained recognition from peer hospitals and departments, driving cross-institutional learning and adoption to enhance operating room equipment management.

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The digital ID system:

  1. Standardizes equipment operation protocols
  2. Streamlines maintenance workflows
  3. Establishes management benchmarks

Continuous innovation requires persistent attention to operational details, enabling us to develop increasingly effective solutions through daily practice.