Applications of QR Codes in Workshop Information Management

Original article: https://cli.im/article/detail/1879

We are an automotive parts company with thousands of equipment and measuring tools in our workshop. Previously, we used paper-based forms and WeChat communication for equipment inspection records and tool usage tracking. The traditional paper-based approach had significant limitations that I believe many can relate to:

• During equipment maintenance inspections, paper records couldn't verify worker compliance with procedures, leaving room for documentation fraud
• Production quality information couldn't be promptly communicated to management
• Data compilation required manual entry of massive paper records, consuming time and effort
• Critical data vulnerability to loss or misplacement caused operational disruptions
• Informal WeChat communications lacked standardization and archiving capabilities
• Dispute resolution suffered from lack of verifiable evidence

Seeking low-training-cost solutions for workshop digitalization, we discovered CaoLiao QR code system. After piloting "automated equipment management" and "battery liquid detection & refill" QR code solutions with positive feedback, we fully implemented QR code-based workshop management.

Implementation Details:

• QR code tags installed on all equipment and tools
• Digital scanning replaces paper-based inspection records
• Real-time monitoring of daily equipment checks and tool usage
• Expanded applications to quality control registration, production line parameter tracking, OA operations, and material management
• Currently operating 2,000+ QR codes with 23,016 data entries
• Improved efficiency in time-sensitive operations

Key Benefits:

1. Data Integrity

   • Controlled data authenticity
   • Standardized storage structure
   • Convenient export and processing

2. Information Flow Optimization

   • Real-time notifications via CC function
   • Rapid information sharing across departments
   • Enhanced operational efficiency

3. User-Friendly Implementation

   • Intuitive input rule configuration
   • Minimal training requirements
   • Accessible to non-technical staff

The system has effectively addressed our workshop management challenges while maintaining low adoption barriers. The QR code solution proves particularly valuable for organizations seeking practical digital transformation with limited IT infrastructure investment.