CaoLiao QR Code

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Company Visitor Registration ​

Suitable for small and medium-sized enterprise front desks or administrative departments to quickly collect visitor information. Visitors fill in information via mobile phone scanning, while front desk staff can view and manage visitor data in real-time through the workbench.

Basic Information ​

Case Label Image ​

Usage Guide ​

I. Applicable Scenarios ​

1. Company Types ​

  • Small and medium-sized enterprises with 10-300 employees
  • No need for hardware like access gates
  • Requires digital visitor registration for easy querying and statistics

2. Users ​

Front desk, administrative staff, security guards, etc. No training required.

3. Setup Cost ​

  • Front desk or administrative staff can create visitor registration QR codes independently without IT background.
  • Estimated 20-30 minutes from QR code creation to deployment.

II. Key Purposes ​

1. Rapid Visitor Information Collection ​

Visitors self-register via mobile scanning, reducing manual data entry.

2. Improve Front Desk Efficiency ​

Front desk staff can instantly view visitor data and notify interviewees.

3. Long-term Data Accessibility ​

All records are automatically saved for future queries or analysis.

4. Enhance Corporate Image ​

Replace paper-based registration with digital solutions to protect visitor privacy.

III. Workflow ​

1. Modify Template ​

Customize the pre-configured template (welcome message, basic fields) by adding company-specific requirements like ID numbers or license plates.

2. Generate & Print QR Code ​

  • After content setup, customize the QR code style with company name/logo.
  • Print directly on A4 paper and display prominently at front desks or entrances.

3. Visitor Self-Registration ​

  • Visitors scan QR code with mobile phones.
  • Fill in name, contact, interviewee, purpose, etc.
  • Receive confirmation after submission.

4. Front Desk Verification ​

  • Confirm registration validity via confirmation page.
  • Notify relevant staff for reception.

5. Data Management ​

  • All data is permanently stored in the workbench.
  • Supports search, filtering, and Excel exports.

IV. Advanced Features ​

1. Visitor Signatures ​

Add a mandatory handwritten signature component for policy agreements.
Setup: Forms Settings → Add Handwritten Signature Component → Set as required.

2. Conditional Fields ​

Show/hide fields dynamically based on visitor inputs (e.g., display "Job Position" only when purpose is "Interview").
Setup: Forms Settings → Add Radio Button Component → Configure Display Rules.

3. Registration Approval ​

Enable administrative review for high-security environments.
Setup: Forms Settings → Follow-up Process → Data Approval → Assign approvers.

4. Visual Dashboard ​

Sync data to Tencent Docs for shared access and report generation.
Setup: Forms → Sync to Tencent Docs → Share or create dashboards.

V. FAQs ​

1. What if visitors cannot scan or lack internet access? ​

Front desk staff can assist via their own devices or use paper forms temporarily.

2. Is this system free? ​

Free Version

  • Unlimited scans and permanent data storage.
  • Covers basic registration and management needs.

Paid Versions

  • Remove CaoLiao logo (Basic Edition: ¥780/year).
  • Multi-user collaboration/approvals (Flagship Edition: ¥2,680/year).
    Pricing details

3. How does CaoLiao ensure data security? ​

  • Certified with Level 3 Cybersecurity Protection and Alibaba Cloud penetration testing.
  • Trusted by 10M+ users and major projects like Beijing Winter Olympics.
    Security measures