Personnel Management QR Codes
Original: https://cli.im/case/detail/1689
The personnel management solution primarily achieves visualized personnel information through "one code per person". It is characterized by simple setup, rapid deployment, and the ability to create identity QR codes for a large number of employees at a very low cost.
It is particularly suitable for scenarios such as labor personnel management, work IDs, employee profile showcases, and personal resumes.
Problems Solved
Current personnel management often faces the following issues:
- Cumbersome Information Access: Paper-based information is inconvenient to query, occupies space, and is easily lost or damaged.
- Untimely Updates: Changes in personnel information, credential status, training records, etc., are difficult to update promptly, leading to information lag.
- Information Vulnerability: Sensitive information might be viewed or modified by unauthorized personnel, posing security risks.
To address these issues, we utilize the CaoLiao QR Code platform to build a personnel information management system. By generating a unique QR code for each individual, we achieve digital management with "one code per person".
- Quickly Access Files by Scanning: Instantly display personnel information, verify identity against credentials, quickly check qualifications – convenient and efficient.
- Centrally Display Extensive Information: A single QR code can contain large amounts of图文 content like personnel qualification certificates and exam results.
- Update Personnel Information Anytime: Timely update the latest situations such as rewards, penalties, and training. No need to reprint the QR code.
- Permission Control: Control who can view and modify information to ensure data security.
Core Features
1. One Code Per Person, Scan to View Personnel Files
Each person can be assigned a QR code, which can be printed on employee cards, work IDs, etc. After scanning, managers can:
- View Basic Personnel Information: Including name, position, contact details, etc.
- Verify Credentials and Qualifications: View images or document files such as ID cards, qualification certificates, and labor contracts.
- One-Click Save to Contacts: Save personnel contact details, email addresses, etc., directly to the phone's address book for future contact. By scanning the code, personnel files can be obtained quickly and accurately, improving work efficiency.
2. Bulk QR Code Card Generation, Rapid Deployment
To facilitate bulk personnel information management, we support:
- Bulk QR Codes Generation: Collect personnel information in advance, organize it into an Excel spreadsheet, and import it with one click to generate QR codes in bulk.
- Categorized Management: Generate QR codes in batches according to practical needs like job type or team, facilitating organized management.
- Bulk File Uploads: Supports uploading attachments like personnel photos and qualification certificates all at once to enrich QR code content. View bulk upload images/files function
3. Set Viewing and Editing Permissions to Ensure Information Security
To protect personnel information security, we provide permission control functions:
- Viewing Permissions: Can be set so that only internal enterprise employees can view, preventing external personnel from accessing sensitive information.
- Data Isolation: Can set partitions arbitrarily by project, department, branch, etc. Data between partitions is mutually independent and invisible to each other.
- Editing Permissions: Only authorized managers can modify, supplement, or update QR code content, preventing unauthorized changes.
- Operation Logs: All modification operations are logged for easy traceability, ensuring information security.
4. Data Summary Export, Custom Archiving
- Export for Archiving: All registered data can be exported for archiving at any time.
- Custom Formats: When exporting, the format can be set according to the enterprise's existing documents. The system will generate it automatically to meet personalized requirements. View custom export format function
Differences Between Free and Paid Versions
Free Version
Can achieve the basic requirements of using QR codes for personnel management, with no limit on the number of personnel QR codes or the number of scans.
Paid Version
If you want to implement it within an enterprise, the paid version helps you achieve better implementation results, including but not limited to:
1. Rich and Flexible Display Effects
- High Definition Upgrade: The paid version can remove the CaoLiao logo from images and present higher definition display effects, offering a better visual experience.
- Unlimited Playback: The paid version supports unlimited audio and video playback, especially suitable for personnel training via QR codes.
- Rich Styles: Starting from the Advanced edition, more advanced display styles can be unlocked, making QR code content more aesthetically pleasing and effectively enhancing the corporate image.
2. Smart Review, Effortless Management
- AI-Assisted Detection: Leveraging AI technology, the system can automatically review whether uploaded photos meet requirements, reducing the burden of manual review and ensuring a more efficient and precise management process.
3. Clear Division of Labor, Efficient Collaboration
- Partition Management: The system supports dividing management responsibilities by team, project group, department, and other dimensions, achieving data independence and clear accountability.
- Dedicated Responsible Persons: Starting from the Advanced edition, different responsible persons can be assigned to each QR code or partition. Each person has specific responsibilities, effectively reducing the burden on the super administrator and improving overall team collaboration efficiency.
We recommend:
- Free Trial: You can first create QR codes for free to try out the basic process of using QR codes for personnel management.
- Pay According to Need: Subsequently, based on your company's personnel management standards and specific needs – such as whether video uploads are needed or division of labor management is required – choose the appropriate paid version. View pricing plans
Scan to Experience
We have selected a batch of real-world user cases of personnel management QR codes, including personnel real-name verification, hard hat stickers, employee ID cards, etc.
You can freely scan to experience: View information, submit records, share, etc., to intuitively understand how other users specifically utilize them.
Peer Success Cases
1. Ninghua County People's Government Implemented targeted poverty alleviation through QR codes View details
2. China Energy Engineering Group Anhui Electric Power Construction No.2 Co., Ltd. Application of QR codes in team building, technical management, equipment management, and other main sections View details
3. China Construction Third Engineering Bureau Group Co., Ltd. Used QR codes to manage on-site personnel, equipment, materials, etc. View details
Frequently Asked Questions
1. Is the barrier to entry high? Can non-technical people set this up themselves?
- Absolutely. The CaoLiao platform is designed specifically for frontline managers, requiring no programming or coding knowledge. Users simply drag and drop the required functional modules and adjust settings according to their needs to complete the setup. Everyone can use it.
2. How is personal information security guaranteed?
- For Internal Use (e.g., employee files, real-name information, clock-in/out): Set the QR code to be accessible only by administrators or designated personnel. Such QR codes can contain relatively more detailed personal information, such as ID numbers, qualification certificates, etc.
- For External Use (e.g., displaying honor walls, personal resumes, external promotion): It is recommended to set the QR code to be "visible to everyone" for convenient access by external personnel. The QR code can retain necessary basic information, contact details, project achievements, resume introductions, etc.
Start Building
The following templates are derived from real user practices, helping you quickly learn from peer experience and significantly reduce setup costs.
[
Labor Personnel Real-name Information
One code per person, establish personnel information files, viewable by scanning.
Use Template](https://cli.im/template/detail/38714984 "Labor Personnel Real-name Information")[
Personnel Work ID
One card per person, can be used to make employee work IDs, access permits, etc.
Use Template](https://cli.im/template/detail/19261942 "Personnel Work ID")[
Attendance Clock-in
Scan code to submit clock-in records, can restrict clock-in location, etc.
Use Template](https://cli.im/template/detail/121462998 "Attendance Clock-in")