CaoLiao QR Code

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Personnel Management ​

Original article: https://cli.im/case/detail/1689 This solution enables visualized personnel information management through "one QR code per person". Key features include simple setup, rapid deployment, and ultra-low cost for creating identity QR codes at scale. Particularly suitable for labor force management, employee IDs, staff profile displays, and personal resumes.

Key Challenges Addressed ​

Common issues in personnel management:

  • Inconvenient information access: Paper-based records occupy space and risk damage/loss.
  • Outdated information: Delays in updating personnel status, certifications, and training records.
  • Data security risks: Potential unauthorized access or modification of sensitive information.

Our solution using CaoLiao QR Code platform:

  • Instant profile access: Scan to verify identities, check qualifications, and view records.
  • Centralized information display: Consolidate certificates, exam results, and multimedia content in one QR code.
  • Real-time updates: Modify rewards, training records, and other details without reprinting QR codes.
  • Access control: Manage viewing/editing permissions to ensure data security.

Core Features ​

1. One Code Per Person - Instant Profile Access ​

Each individual receives a printable QR code (employee cards, ID badges, etc.). Scanners can:

  • View basic info: Name, position, contact details.
  • Verify credentials: Access ID documents, qualification certificates, and contracts via images/files.
  • Save contacts: Directly save phone numbers/emails to device contacts.

View personnel information

2. Bulk QR Code Generation & Deployment ​

Efficient mass management capabilities:

  • Batch generation: Import Excel files to create multiple QR codes simultaneously.
  • Category management: Generate codes by job type/team for organizational efficiency.
  • Bulk uploads: Add employee photos and certificates in batches. Learn about bulk file upload

Bulk QR codes generation

3. Granular Access Control ​

Security features include:

  • Viewing restrictions: Limit access to internal staff only.
  • Data isolation: Create independent partitions by project/department/branch.
  • Edit permissions: Authorize managers to modify content with audit trails.
  • Activity logs: Track all modification history.

Permission management

4. Custom Data Export & Archiving ​

  • Export records: Download data in multiple formats.
  • Custom templates: Match existing company document formats for seamless integration. Explore custom export formats

Custom export formats

Live Demos ​

Explore real-world implementations through sample QR codes (ID badges, helmet stickers, etc.):

  • Full functionality testing: View information, submit records, share codes.

Scan demo codes

Implementation Workflow ​

1. Prepare Data

  • Collect basic info: Names, departments, contacts, ID details

2. QR Code Generation

  • Single code: Use templates to create individual codes
  • Bulk creation: Generate multiple sub-codes with variable data via Excel Tutorial: Bulk generation

3. Permissions & Distribution

  • Set viewing permissions (admin-only, specified groups, or public)
  • Distribute via physical prints (ID cards) or digital sharing

4. Content Updates

  • Modify information in real-time without reprinting
  • Maintain revision history for auditing

5. Data Archiving

  • Schedule exports (monthly/quarterly training records)
  • Save as Excel/PDF or print physical copies

Success Stories ​

1. Ninghua County Government Poverty alleviation implementation Details

2. China Energy Engineering Group Anhui Electric Power Construction No.2 Company Applications in team management and equipment maintenance Details

3. China Construction Third Engineering Bureau Co., Ltd. On-site personnel and material management Details

FAQs ​

1. Technical requirements?

  • No coding needed: Designed for non-technical users with drag-and-drop functionality.

2. Security measures?

  • Internal use: Restrict access to authorized personnel for sensitive data
  • Public facing: Share basic contact info and resumes publicly

3. Cost structure?

  • Free version: Unlimited storage/scans with permanent validity
  • Paid tiers: Annual plans from ¥780 to ¥16,800 for advanced needs Version comparison

Ready-to-Use Templates ​

[ Labor Force RegistrationLabor Force Registration Create individual profiles with scannable data Use Template

Employee ID BadgeEmployee ID Badge Printable work credentials with access control Use Template

Attendance TrackerAttendance Tracker Location-based check-in system Use Template

View All 11 Templates