CaoLiao QR Code

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File Box Labels ​

Create labels for each file box to display the catalog of materials, facilitating document verification by records management personnel. Also allows viewing of the electronic file collection stored in the corresponding file box.

Basic Information ​

Case Tag Image ​

Usage Instructions ​

1. Problems Solved ​

Traditional file box labeling methods have the following issues:

  • Limited Information Capacity: Restricted by label space, only limited text and graphic information can be displayed, unable to provide detailed materials or dynamic content.
  • High Update and Maintenance Costs: When information changes, labels need to be remade and replaced, which is time-consuming and costly.
  • Poor Interactivity: Static labels lack interaction with users; users can only passively receive information and cannot provide feedback.
  • Susceptible to Damage and Loss: Physical labels are easily affected by weather, human damage, and other factors, leading to missing or illegible information.

Applying the QR code solution:

  • Rich Information Capacity: QR codes can link to webpages, videos, audio, and various other content formats beyond text and images, expanding the depth and breadth of information.
  • Low Cost and Easy Updates: Using CaoLiao QR codes, information can be updated without replacing physical labels, reducing long-term operational costs.
  • Enhanced Interactive Experience: Users can scan the QR code to provide feedback, improving user experience and engagement.
  • High Durability: QR codes themselves are digital information and are less susceptible to physical damage. Even if the label surface is damaged, the QR code remains functional as long as it is scannable.
  • Data Analysis and Tracking: Feedback information submitted by users via QR code scanning is saved in your account for easy access.

This template is suitable for creating file box identification labels and can be modified based on your file box contents. It is recommended to use the bulk QR codes generation function to achieve one code per file box, input file information, and batch generate file box identification labels.

2. Scan to View All Basic Information of the File Box ​

One Code per File Box: Each file box corresponds to a QR code. Scanning the code allows viewing of the file box's basic information, images, document materials, etc.

Note: Forms can be associated with the QR code to record inspections and borrowing/return situations. Learn about forms functionality

3. Efficient Bulk QR Codes Generation ​

Upload basic file box information to batch generate file box labels:

  • Upload Excel to Generate Codes: If you already have an Excel file with a file box information list, you can directly upload it to generate codes, with each row creating a sub-code for a file box label.
  • Bulk Generate Codes via Online Spreadsheet: Directly enter data in the web-based spreadsheet to generate codes, with each row creating a sub-code for a file box label.

View Tutorial

Note: ​
  • Supports bulk upload for images and file content. View Tutorial
  • Video, audio, and other content: Only supports uploading corresponding audio/video content individually after generating the sub-codes.

4. Label Download and Printing ​

After generating the QR code labels, you can download and print them in bulk.

Recommended Materials:

  • For indoor use, it is recommended to choose PVC adhesive or matte silver adhesive materials to ensure the labels are durable and clear.

View More Material Recommendations

5. Frequently Asked Questions ​

1. Is it free to use? ​

Answer: The template is free to use and supports customization of content and display styles.

If you need to upload audio/video or large amounts of text and image content, it is recommended to choose the Basic version. During the Basic version's paid period, it provides 1GB of high-definition, watermark-free storage; audio and video content can be played long-term, and supports hiding the CaoLiao logo. View version details

2. How long can the generated QR code be used? ​

Answer: QR codes generated by CaoLiao are valid long-term, with no limits on scan counts or number of users. You can use them with confidence.

3. How to edit the label style? ​

Answer: After generating the bulk template, you can change the style or edit fields in the Design Library to meet practical application needs. View Tutorial

4. If I can't find a suitable style in the Design Library, can I customize it? ​

Answer: Custom modification of label styles is not currently supported. The CaoLiao design library offers 100+ styles to choose from. If a suitable style is not found, you can export the data and use third-party software for layout design. View Tutorial