Equipment Room Inspection
By setting statuses and inspection schedules, frontline personnel can be systematically organized to conduct inspections, thereby reducing potential faults; If any abnormalities are detected during inspections, real-time WeChat notifications will be sent to responsible personnel, facilitating quick arrangement of maintenance staff for on-site repairs and reducing power outages due to faults.
Basic Information
- Monthly Installations: 7976
- Monthly Visits: 23761
- Original Text: https://cli.im/template/detail/65185334
Case Label Image
Usage Instructions
1. Problems Solved
Traditional equipment room inspection methods suffer from the following issues:
- Manual recording of inspection data is prone to errors and potential falsification.
- Abnormal situations cannot be handled promptly.
- Paper-based data is difficult to aggregate and analyze.
To address these problems, we use QR codes to replace paper checklists, generating a unique QR code for each piece of equipment, achieving "one code per device."
- Inspection personnel use WeChat to scan the code, view equipment information, perform checks item by item, and take on-site photos to prevent missed or falsified inspections.
- When inspection results are abnormal, the system automatically notifies the maintenance supervisor for timely response and problem resolution.
- Inspection data is stored under the account, allowing managers to view, trace, and export data for analysis at any time via the workbench.
This template is suitable for equipment rooms such as air conditioning rooms, power distribution rooms, pump rooms, and generator rooms. Each equipment room corresponds to one QR code, made into a label and affixed to the room. Scanning the code initiates the inspection record.
2. Equipment Archive Information, Accessible via Scan
One code per device; scan to view equipment information.
- View equipment parameters and documents: After scanning, inspection personnel can see basic equipment information.
- Update equipment operational status: Promptly update the operational status based on the equipment's condition.
- Fill out the inspection form: Record inspection details item by item.
- View inspection data for this device: Access historical inspection records and issues.
Note: If there are other matters requiring documentation for the equipment, additional forms can be added. One QR code can be associated with multiple business forms, such as: checklist, fault repair form, equipment startup/shutdown record form, etc.
3. WeChat Scan to Fill Out, Recording Inspection Details
Inspection personnel use WeChat to scan the code and record inspection details according to the predefined form specifications, checking items one by one. To prevent falsified inspections, we offer the following features:
- On-site photo capture only: Ensures the authenticity of photos.
- Photo watermarking: Photos automatically include time, location, and other information.
- Location functionality: Records the inspection location.
- Blockchain notarization: Protects data authenticity and prevents tampering.
Collected inspection data is displayed on the dynamic data panel, viewable by scanning the code. View Forms Features
4. Handling Abnormal Situations, Recording Rectification Details
When inspection results are abnormal, the system automatically notifies maintenance personnel via WeChat.
- Maintenance personnel, upon receiving the abnormal record, follow up promptly, fully documenting the entire maintenance and rectification process.
- Acceptance personnel perform verification and confirmation to ensure the issue is resolved.
The entire process is recorded for later analysis and improvement. Learn about the Scenario
5. Scheduled Inspections, Reminders Before Deadlines
As needed, create inspection and maintenance plans, such as monthly maintenance.
- Inspection personnel can view inspection history and the next scheduled inspection time after scanning the code.
- Administrators can view plan reports on their mobile devices to understand completion status.
- Overdue reminders: Before an inspection is due, the system sends WeChat reminders to administrators, listing equipment nearing their deadlines for timely maintenance scheduling.
6. Data Management
6.1 Data Viewing
All submitted form data is saved under your account. Administrators can view inspection status at any time through the following methods:
Desktop Workbench
Mobile WeChat Mini Program Workbench
6.2 Data Statistics and Export
On the "Data & Statistics" page of the form, you can view all collected detailed data and see statistics based on associated QR codes, submitters, fields, etc. View Details
Data can be:
- Exported as Excel files for secondary processing, statistical analysis, and reporting locally.
- Downloaded as PDF files, detailing single records or summarizing multiple records, suitable for printing and sharing.
6.3 Data API
We provide Data API functionality, supporting:
- Automatically pushing inspection data to WeCom, DingTalk, Feishu group chats, etc., for real-time sharing and communication, improving efficiency.
- Creating data statistics dashboards: Integrate with visualization tools for an intuitive overview of inspection status.
7. Frequently Asked Questions
7.1 Which operations can have permissions set?
Answer: You can set permissions for specific personnel for the following operations:
- Viewing the QR code
- Changing equipment status
- Filling out the inspection form
- Viewing data on the QR code page
7.2 How to manage numerous device types and quantities?
Answer:
- Advanced Members: Versions above the Advanced edition provide slots for advanced members. You can assign other management personnel as advanced members, granting them administrator permissions. They can log into the workbench to assist with QR code generation, data viewing, and export. Learn about Advanced Members
- Partition Management: Create multiple partitions to manage different types of equipment and data separately. Advanced members can be assigned as partition managers for independent management and control. View Setup Tutorial
7.3 How can administrators view inspection results for all equipment?
Answer: Equipment status is displayed on the QR code page and automatically updates based on inspection records (e.g., changing from "Normal" to "Abnormal").
Administrators can view the distribution of equipment statuses (Normal/Abnormal) in the status list on mobile or desktop to understand inspection outcomes. View Details
7.4 Is there a complete manual for setting up an equipment inspection scenario?
Answer: Yes, please click here to view the detailed illustrated tutorial
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