CaoLiao QR Code

Appearance

Cleaning Inspection ​

Inspectors scan QR codes to report sanitation conditions in designated zones. Managers can monitor inspection status in real-time through the backend. All records are automatically aggregated for easy viewing and export.

Basic Information ​

Case Tag Images ​

User Guide ​

1. Key Challenges ​

Traditional sanitation inspection workflows relying on paper forms and manual records face these issues:

  • Error-prone manual entries: Potential fake or missing inspection records
  • Delayed anomaly reporting: Slow response to exceptions
  • Inefficient data management: Paper-based records are easily lost and hard to analyze

Solution:

  • QR code digital forms: Enforce authentic reporting through geolocation and timestamped photo uploads
  • Auto-alerts for exceptions: Instant notifications to responsible personnel
  • Centralized data management: All records stored securely online with export capabilities

This template works for various equipment/environment/safety inspection scenarios. We recommend creating separate QR codes for each inspection zone. Learn more

2. Mobile Reporting Process ​

  • Standardized records: Inspectors scan codes to complete digital forms
  • Anti-fraud features: Mandatory geotagged photos and watermarked images
  • Detailed checklists: Customizable inspection items for different requirements
  • Visual status display: QR code panel shows current status (Normal/Exception)

3. Exception Handling Workflow ​

1. Exception Reporting ​

  • Inspectors submit detailed exception reports with photos via WeChat
  • System automatically alerts maintenance staff

2. Rectification Process ​

  • Maintenance teams update repair progress in real-time
  • Use @mentions to notify validators during process

3. Verification & Closure ​

  • Validators review repairs and update status to Completed

View workflow demo

4. Data Management ​

1. Real-time Status Monitoring ​

  • QR code status panel: Shows latest inspection results
  • Dashboard view: Managers can check status distribution via mobile/desktop backend

Note: Status distribution data cannot be exported.

Desktop Status View ​

Mobile Status Dashboard ​

2. Detailed Records Management ​

  • Filter records by completion status
  • Export data for analysis

3. Data Integration ​

  • API integration: Push data to enterprise platforms (WeCom/DingTalk/Feishu)
  • Custom dashboards: Visualize inspection trends

Documentation

5. FAQ ​

1. Preventing Missed Inspections ​

  • Create daily inspection plans
  • Monitor completion rates via mobile reports
  • Receive automatic reminders for overdue checks

Setup guide

2. Implementing Approval Workflows ​

  • Enable manager review before assigning exceptions
  • Reject invalid reports to reduce noise

Setup guide

3. Access Control ​

  • Configure granular permissions for data security

Setup guide

4. Improving Efficiency ​

  • Quick status updates with photo evidence
  • Restrict unauthorized status changes

5. Progress Tracking ​

  • Manual status updates required
  • Filter records by completion stage

Customer Cases ​

Wenzhou Central Hospital: Digital ID System for Fire Equipment

Wuxi Hongdou Property: Vehicle Registration System

Liaoning Guobin Property: Digital Transformation Experience

COFCO Property: Custom Management System

Shanghai Zitai Property: Self-built Monitoring System