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Equipment Inspection ​

Original: https://cli.im/case/detail/1688

This solution is suitable for users requiring lightweight, easy-to-operate, and low-cost implementation. Frontline personnel can independently complete system setup and achieve rapid deployment to enhance inspection efficiency and data management capabilities.

Key Applications ​

  • Scan-to-submit inspection records: Mobile scanning for form completion, enabling frontline staff to master operations through scanning, photo capture, and record entry
  • Anti-fraud and missed inspection: Establish inspection schedules to prevent omissions. Features include on-site photos with watermarks, geolocation, and blockchain notarization to deter falsification
  • Abnormal status alerts: Automatic status updates on equipment QR codes for abnormalities, with instant notifications to administrators and maintenance teams
  • Centralized data management: Automated aggregation and long-term storage of inspection records, supporting export and integration with internal systems

Core Features ​

1. One Code per Equipment for Inspection ​

Assign unique QR codes to each equipment unit, affixed to visible locations. Inspectors scan with WeChat to view equipment profiles and complete digital checklists.

  • Customizable inspection forms: Combine diverse form components to replicate paper-based checklists, including photo/video uploads
  • Intuitive submission: Guided form completion with photo capture, digital signatures, and remarks QR code inspection interface example

2. Bulk QR Code Generation for Rapid Deployment ​

  • Batch code creation: Import pre-collected equipment data via Excel templates to generate codes in bulk
  • Bulk attachment upload: Simultaneously upload equipment photos, manuals, and other documents
  • Categorized management: Organize codes by equipment type or inspection requirements Bulk QR codes generation

3. Scheduled Inspections with Overdue Alerts ​

  • Custom schedules: Configure periodic inspection tasks with automated generation How to create schedules
  • Pre-expiry reminders: Automatic alerts to designated personnel before task deadlines
  • Progress tracking: Mobile dashboard for real-time completion monitoring Inspection schedule management

4. Granular Permission Control ​

  • Submission permissions: Basic members (inspectors) can submit data and receive notifications. Example: Restrict form submission to assigned inspectors
  • Administrative permissions: Add collaborators as advanced members for shared QR code and data management Member functions Permission controls

5. Auto-Notifications for Abnormalities with Audit Trail ​

  • Real-time status updates: Equipment QR codes automatically reflect detected abnormalities
  • Instant alerts: System-triggered notifications to maintenance teams upon abnormal findings
  • Closed-loop tracking: Maintenance progress updates and verification records stored within QR codes Process details Rectification tracking

6. Data Export and Analysis ​

  • Archival exports: Download inspection/maintenance records in EXCEL/PDF formats compliant with regulatory requirements Export guide
  • API integration: Push abnormal equipment data to enterprise platforms like WeCom, DingTalk, or Lark via data API
  • Visual dashboards: Sync data to Tencent Smart Sheets for real-time equipment status monitoring and collaborative management Data export example

Fraud Prevention Measures ​

Risk 1: Off-site Record Submission ​

  • Geofencing: Restrict form submissions to designated locations
  • Anti-fraud watermarks: Auto-embed inspection time, personnel, and location in photos

Risk 2: Reusing Old Photos ​

  • Live capture only: Disable gallery uploads for photo submissions
  • Timestamp verification: Watermarks display actual capture times Anti-fraud watermark example

Risk 3: Missed Inspections ​

  • Deadline alerts: Automatic notifications for impending overdue tasks
  • Mobile monitoring: Real-time status tracking via dashboard

Risk 4: Record Tampering ​

  • Blockchain notarization (optional): Immutable audit trails with legal evidentiary value Learn more

Success Cases ​

1. Bull Group: Saved 200K CNY in System Costs ​

Built equipment management system for ❤️,000 CNY with MES-level functionality Details

2. China Resources Group: 90% Paper Reduction ​

Digital transformation earned "2019-2020 Excellence in EHS Management Gold Award" Details

3. Light Aviation: Unified Platform Replacement ​

Integrated TPM, quality checks, risk identification, and innovation proposals via QR codes Details

More cases

FAQs ​

1. Can non-IT staff implement this? ​

Yes. Designed for frontline managers - no coding required. Drag-and-drop interface enables independent setup.

2. How long are records stored? ​

Indefinitely. Historical data remains accessible via workbench.

3. Required apps for inspectors? ​

None. WeChat scanning suffices. No special training needed.

4. Free version limitations? ​

  • Free tier offers unlimited equipment, records, and users. Paid plans (780-16,800 CNY/year) cater to advanced needs. Version comparison
  • Recommended workflow: Test core features (scanning, watermarks, alerts) with free version before upgrading.

5. How to start? ​

Select templates below, customize content/configurations, then generate codes.

Pre-validated templates accelerate implementation through industry-proven practices.

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Equipment Inspection & Maintenance

Equipment Inspection & Maintenance

Universal template adaptable to common equipment

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Use Template](https://cli.im/template/detail/2684358)

View All 12 Templates