Special Equipment Inspection and Maintenance
Establish digital equipment files and inspection record forms for special equipment. Scan QR codes to add daily inspection records.
Accurately report abnormal situations with text, images, videos, etc. Automatically send notifications to responsible personnel to ensure safety. Suitable for tower cranes, hoists, gondolas, boilers, pressure vessels, pressure pipelines, cableways, etc.
Basic Information
- Monthly Installations: 16,830
- Monthly Visits: 34,809
- Source: https://cli.im/template/detail/2773314
Case Tag Image
Instructions
1. Problems Solved
Traditional special equipment inspection methods face the following issues:
- Manual entries are error-prone and data can be falsified.
- Abnormal situations cannot be handled promptly.
- Paper-based data is difficult to aggregate and analyze.
To solve these problems, we use QR codes to replace paper inspection forms, generating a unique QR code for each piece of equipment, achieving "one code per device".
- Inspectors use WeChat to scan the code, view equipment information, perform checks item by item, and take photos on-site to prevent missed or fake inspections.
- When inspection results are abnormal, the system automatically notifies maintenance personnel for timely response and resolution.
- Inspection data is saved under the account. Managers can view, trace, and export data for analysis anytime in the workbench.
This template is suitable for all special equipment like tower cranes, lifting forklifts, air compressors, etc. Each piece of special equipment corresponds to one QR code, made into a label and attached to the equipment. Scanning the code starts the inspection.
2. Equipment File Information, Viewable by Scan
One device, one code. Scan to view equipment information.
- View equipment parameters and documents: After scanning, inspectors can see basic equipment information.
- Change equipment operational status: Update the operational status promptly based on the equipment's condition.
- Fill out the inspection form: Record the inspection situation item by item.
- View inspection data for this device: Understand historical inspection records and issues.
Note: If there are other items that need recording for the equipment, more forms can be added. One QR code can be associated with multiple business forms, such as: checklist, fault repair form, equipment startup/shutdown log, etc.
3. WeChat Scan to Fill Out, Record Inspection Status
Inspectors use WeChat to scan the code and record the inspection status according to the set inspection form specifications, checking item by item. To prevent fake inspections, we provide the following functions:
- Only allow on-site photos: Ensures the authenticity of photos.
- Photo watermark: Automatically adds time, location, and other information to photos.
- Location function: Records the inspection location.
- Blockchain notarization: Protects data authenticity and prevents tampering.
The collected inspection data is displayed on the dynamic data panel and can be viewed by scanning the code. View Forms Features
4. Handling Abnormal Situations, Recording Rectification Content
When inspection results are abnormal, the system automatically reminds maintenance personnel via WeChat.
- Maintenance personnel, upon receiving the abnormal record, follow up promptly, completely recording the entire maintenance and rectification process.
- Acceptance personnel perform acceptance confirmation to ensure the problem is resolved.
The entire process is recorded, facilitating later analysis and improvement. Learn about the Scenario
5. Regular Inspections, Reminders Before Expiry
Create inspection and maintenance plans as needed, e.g., monthly maintenance.
- Inspectors can view inspection history and the next inspection time after scanning the code.
- Administrators can view plan reports on their mobile devices to understand completion status.
- Overdue Reminders: Before inspections are due, the system reminds administrators via WeChat, listing equipment nearing expiry for timely maintenance scheduling.
6. Data Management
6.1. Data Viewing
All submitted form data is saved under your account. Administrators can view the inspection status anytime via:
Desktop Workbench
Mobile WeChat Mini Program Workbench
6.2. Data Statistics and Export
On the "Data & Statistics" page of the form, you can view all collected detailed data and view statistics based on associated QR codes, submitters, fields, etc. View Details
Data can be:
- Exported as Excel files for secondary processing, statistical analysis, and reporting locally.
- Downloaded as PDF files, summarizing single record details or multiple records for easy printing and sharing.
6.3. Data API
We provide Data API functionality, supporting:
- Automatically push inspection data to WeCom, DingTalk, Feishu group chats, etc., for real-time sharing and communication, improving efficiency.
- Create data statistics dashboards: Use with visualization tools to intuitively understand inspection status.
7. Frequently Asked Questions
7.1. Which operations can have permissions set?
Answer: You can set permissions for specific personnel for the following operations:
- Viewing the QR code
- Changing equipment status
- Filling out the inspection form
- Viewing data on the QR code page
7.2. How to manage many device types and large quantities?
Answer:
- Advanced Members: Versions above Advanced offer advanced member slots. You can set other managers as advanced members with administrator permissions. They can log into the workbench to assist in generating codes, viewing, and exporting data. Learn about Advanced Members
- Partition Management: Create multiple partitions to manage different types of equipment and data separately. Advanced members can be set as partition managers for independent management and control of permissions. View Setup Tutorial
7.3. How can administrators see inspection results for all equipment?
Answer: The equipment status is displayed on the QR code page and automatically updates based on inspection records (e.g., changes from "Normal" to "Abnormal").
Administrators can view the distribution of equipment statuses (Normal/Abnormal) in the status list on mobile or desktop to understand inspection results. View Details
7.4. Is there a complete manual for setting up equipment inspection scenarios?
Answer: Yes, please click to view the detailed illustrated tutorial
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