How to Create Grid-Based Fire Inspection Management QR Codes
Original: https://cli.im/article/detail/2152
In recent years, grid-based governance has been widely adopted in various streets and communities. Previously, to provide efficient and fast services for community residents and businesses, grid staff had to move around different communities for information verification and routine inspections.
Take street shop fire inspections as an example. In the past, inspectors had to carry stacks of paper forms, filling them out door-to-door. Later, when checking archives, they had to sift through all the documents, which was time-consuming and labor-intensive.
Now, each shop is equipped with a QR code, making street grid management more convenient:
- The QR code displays basic shop information, viewable directly by scanning. If changes occur, information can be updated directly via the QR code.
- Electronic forms replace paper forms, making it easier to record inspection information.
- Inspection records for each shop are saved, printable from the backend for archiving, or viewable in detail directly.
1. Shop Fire Inspection Process
- The street super administrator generates a batch of shop QR codes in bulk. After setting up action items like "Complete Shop Information," "Fire Inspection Form," and "Rectification Record Form," the QR codes are downloaded and printed.
- During the first visit, grid staff bring the QR codes and affix them to the shop front. They confirm the shop information on-site, scan the code to complete the information, which is then directly displayed on the QR code.
- If shop information changes later, the "Complete Shop Information" action item can be used to update it directly.
- When conducting fire inspections, grid staff scan the code to fill out the "Fire Inspection Form," recording the current inspection status and automatically updating the status. If abnormalities are found, the shop manager can be alerted to make rectifications.
- The shop manager addresses the identified issues, makes rectifications, and fills out the rectification record form for archiving.
2. Subsequent Data Statistics
- By scanning the shop QR code directly, you can view statistics on fire inspections and rectifications, with options to check detailed records.
- Alternatively, in the PC backend under Dynamic Data Summary, search for the shop QR code name to directly view detailed inspection and rectification records for that shop.
3. How to Set Up
1. Create Bulk Templates
You can directly modify existing bulk templates from the template library using options like Merchant Fire Inspection. Alternatively, create new bulk templates customized to your actual needs. Insert variable content, including: basic shop information and responsible grid staff information.
2. Add Action Items
"Fill Sub-code Content" Action Item
If shop basic information is collected in advance before generating QR codes, the collection process can be troublesome and difficult, increasing the workload for the super administrator.
We can add a "Fill Sub-code Content" action item containing the variable content that needs to be completed for shop information. After confirming shop information on-site, grid staff scan the code to fill it out, and the information is directly displayed on the QR code. If shop information changes later, it can be updated directly by scanning the code.
You can specify that only grid staff can perform this operation by checking the option to hide this action item from non-specified members.
"Fill Form" Action Item
Add "Fire Safety Inspection" and "Rectification Feedback" forms to record inspection and rectification situations.
Status change rules can be set to automatically update the status based on the submitted inspection results.
3. Add Statuses
Add a fire safety inspection status panel with statuses: Normal, Needs Rectification, Potential Hazard, Vacant.
Configure automatic status change rules so that the status updates automatically based on the content filled in the forms.
4. Set Form Automatic Status Change Rules
The QR code status can automatically change based on data submitted in the forms, eliminating the need for manual adjustments.
Set automatic status update rules; when form data meeting certain conditions is submitted, the status on the corresponding QR code will change accordingly.
5. Configure Dynamic Archive Panel Style
Configure the dynamic archive panel by selecting the form statistics style to summarize inspection and rectification records. You can set the metrics you want to track, which will be displayed directly on the QR code.
Learn about Dynamic Archive Panel Features
