Harbin 242 Hospital Operating Room: Sharing the Experience of Digital Transformation in Instrument and Equipment Management

Original: https://cli.im/article/detail/2331

There was once a joke: years later, only a QR code will be carved on a tombstone. When you pass by, take out your phone to scan it, and the story of a life will appear... who they loved, who they hated, and who they still care about... It's jokingly called "scanning the tomb."

This joke illustrates how QR codes have permeated our lives. From wedding invitations to subway billboards, QR codes can be seen everywhere.

In the context of rapid advancements in medical technology, efficient and precise equipment management is key to ensuring the quality of medical services and patient safety. Operating rooms contain a wide variety and large quantity of expensive instruments and equipment, some of which are complex to operate. To reduce and eliminate equipment failures and ensure instruments are always in optimal condition, can the convenient QR codes used in daily life be applied to equipment and instrument management? Following this line of thinking, the operating room, upholding a spirit of rigor and innovation, deeply explored the application of QR code technology—a novel method for information storage, transmission, and identification—in the management of operating room equipment and instruments. This initiative aims to achieve full-process digital management from the use to the maintenance of medical equipment.

I. Building an Instrument and Equipment Management System

After receiving the task assigned by the head nurse, Liu Lei, the team leader for operating room instruments and equipment, conducted in-depth research. He built an operating room instrument and equipment management system on the CaoLiao QR code platform, equipping each instrument with a dedicated QR code. General information, usage procedures, maintenance standards, fault reporting, and other details were entered into the QR codes. After generating and beautifying the QR codes, they were downloaded, printed, and uniformly affixed to the prominent right side of each device, serving as the equipment's "ID card."

Training Department Personnel

II. Clinical Application of Equipment QR Codes

By scanning the QR code, medical staff can quickly access detailed information about the device, eliminating the need to sift through cumbersome paper documents. After surgery, nurses scan the code to fill out usage records, cleaning records, and report faults via text, images, or video. Relevant records are automatically saved within the QR code system, which automatically generates statistical reports. All statistical data can be exported for analysis, forming a health record for the equipment. Managers can oversee every step of the process.

III. The Impact and Spread of the Operating Room's Achievements

The QR code management model for operating room instruments and equipment has achieved remarkable success. This successful experience is now spreading across departments, bringing new changes to instrument management in the First Ophthalmology Department, Ophthalmology Outpatient Clinic, and Electrocardiogram (ECG) Room.

Ophthalmology Instrument Equipment: A New Chapter Begins

Ophthalmology medical staff simply scan the code when operating monitors, slit lamps, tonometers, fundus cameras, and other equipment. Detailed parameters and operating procedures become immediately clear. After use, they scan the code to record usage time, operator, equipment status, and other information. Backend QR code data analyzes equipment usage frequency, operational status, etc., helping medical staff better understand equipment performance and providing strong support for precise operations.

ECG Room Actively Follows Suit, Significantly Improving Management Efficiency

The ECG Room has numerous instruments and equipment that are used frequently, requiring accurate daily records of usage and maintenance. QR code management allows for quick and accurate recording, calibration, maintenance, and traceability of instruments, simplifying complex processes and avoiding issues like handwriting errors and omissions common with traditional paper records. Simultaneously, data statistical analysis functions help promptly identify equipment faults and frequency, optimize resources, and improve the efficiency and accuracy of ECG room equipment management.

Binding instruments and equipment to their dedicated QR codes makes device usage and management more efficient, reduces the use of paper records, and lowers storage and retrieval costs. In the future, the operating room will continue to optimize management processes, bringing more efficient and precise medical experiences to patients.

Original article reprinted from the WeChat public account: Shadowless Follows 《Lean Management, the Power of the "Code" — The Digital Transformation of Operating Room Instrument and Equipment Management》