Effective Routine Management of Dormitory Housekeeping Based on QR Codes

Original: https://cli.im/article/detail/1825

Basic Situation

As a crucial part of university students' daily lives, the safety and hygiene conditions of dormitories directly impact their physical health and mental state. Especially under the normalization of epidemic prevention and control and the high incidence of infectious diseases in winter and spring, maintaining dormitory cleanliness and ensuring daily window ventilation on schedule are particularly important. Dormitory safety and hygiene management are key focuses for university dormitory administration. Typically, student affairs offices or colleges organize counselors to conduct inspections and evaluations. However, due to the large number of dormitories, counselors cannot track conditions in real-time daily. Management often relies on "surprise inspections" with low frequency, making routine management challenging. Additionally, recording via paper or electronic forms makes it inconvenient for management departments to summarize and review data.

Taking the Computer Science Department's class of 2020 that I oversee as an example: there are 326 students distributed across 55 non-mixed dormitories and 12 mixed dormitories. Conducting daily physical inspections for each is time-consuming and inefficient.

To change this situation, I conducted in-depth development on the CaoLiao QR Code platform and created an effective routine management system for dormitory housekeeping based on QR codes. Leveraging the student union's disciplinary inspection department, the system has been operational from November 1, 2020, to July 1, 2021, achieving positive results. A brief introduction is as follows:

Implementation Process

1. Platform Application and Mechanism Building

A rotating duty system was implemented for dormitory members. All members from bed 1 to bed 6 take turns daily according to the date. An Excel spreadsheet was created to specify daily duty personnel, ensuring accountability. This spreadsheet was imported into the CaoLiao QR Code platform. Through step-by-step formatting, exclusive QR code doorplate labels for 55 non-mixed dormitories were generated in bulk. After printing, these labels were posted in conspicuous locations on each dormitory door.

A meeting with all dormitory heads was held to mobilize, announce the duty system implementation plan, and explain operational methods. Daily duty performance was linked to comprehensive evaluations (failure to submit or poor quality resulted in a 1-point deduction for the day's duty student). The day's duty student scans the code and uploads photos of set items such as floor cleaning, balcony, window ventilation, roommates' quilt folding, and smoking presence (to prevent cheating, backend settings restrict uploads to camera-only, disallowing gallery access, and photos include a timestamp watermark).

2. Team Building

Fully utilizing the student union's functions of self-education, self-management, and self-service, special meetings were held to emphasize discipline and train on platform usage. Disciplinary department staff are responsible for daily platform login to evaluate the hygiene cleaning status submitted by duty students with ratings of Excellent, Good, Average, or Poor, and to summarize non-submissions. After evaluation, the day's hygiene cleaning status is immediately sent to the duty student's WeChat, achieving timely feedback for daily work.

3. Result Application

Using data to speak: through filtering and summarization, the dormitory with the most "Excellent" ratings is named "Outstanding Dormitory," and the duty student with the most "Excellent" ratings becomes the "Model Worker" for the semester. Assigning points of 1, 0.5, 0.3, and -1 to "Excellent," "Good," "Average," and "Poor" respectively, the total points for each dormitory in the semester are calculated. Based on total points, corresponding prizes (mops, brooms, trash bins, trash bags, disinfectant, etc.) are exchanged, visually embodying the fairness of "more work, more gain; better work, more gain" in tangible form.

4. Innovations and Existing Issues

Leveraging QR codes as an informational tool fundamentally shifted the approach from passive, individual dormitory physical inspections to active, online reporting via code scanning by each dormitory, greatly improving work efficiency. Additionally, hygiene cleaning items and times can be predefined. Daily data is stored on network servers for archiving and review, facilitating retrieval and data processing. Dormitory awards and rewards are data-supported, eliminating blindness and subjectivity. Enhanced collective honor and cohesion among dormitory members.

Existing issues include:

1. Disciplinary department members may not accurately assess cleaning conditions from submitted photos alone, necessitating continued exploration of a combined online-offline, photo-and-physical inspection model.
2. The possibility of partiality and unfair evaluations by some staff cannot be excluded.

Usage Effects and Value

Dormitory hygiene responsibilities are assigned to individuals, ensuring daily cleaning and preventing the "tragedy of the commons" issue. After two months of operation, most students accept, recognize, and diligently implement the duty system. Everyone participates, maintaining daily cleanliness, leading to pleasant moods in tidy dormitory environments. The student union's disciplinary inspection department has grown and gained experience through this exercise.

Promotion Value:

1. The dormitory duty system is a conventional practice implemented in various universities but often lacks effective execution methods.
2. Duty tasks can be completed on WeChat without needing to install a separate app, making it simple and easy to use. Most universities have student union organizations that can be fully utilized for practical training.
3. CaoLiao QR Code is an open internet platform; although there is a paid version, the free version's features fully support the above functions.
4. Currently, universities are implementing labor education courses as required by the state. Dormitories, as students' living spaces, can serve as important carriers and platforms for labor education. Through the dormitory duty system, students experience the value and joy of labor in daily tasks, achieving the goals and purposes of "labor education."