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Digital Equipment Management in Just a Few Steps ​

Original article: https://cli.im/article/detail/1909

With increasing factory automation in recent years, many plants have adopted information systems to improve efficiency. However, our facility still relied on paper-based checklists for equipment inspections, leading to supervision challenges and underutilized data. Traditional management systems often required significant costs and lengthy implementation cycles (6+ months), which delayed our digital transformation.

During a factory visit earlier this year, I noticed QR code tags on equipment. These were created using CaoLiao's platform at minimal cost (¥2000+) within two weeks, enabling digital equipment records and inspection tracking. Inspired by this, we implemented QR codes in two workshops within 15 days, then expanded to 800+ devices across the plant within another month.

Starting Digital Transformation: Simplified First Steps ​

The transition mainly involved data organization rather than complex technical work. We focused on practical needs rather than over-engineering:

Efficient Equipment Data Collection ​

We defined essential information fields:

  • Workshop/Area
  • Equipment ID
  • Device Name
  • Specifications
  • Responsible Personnel
  • Technical documents (drawings/manuals as needed)

Two interns systematically compiled this data using spreadsheets, ensuring structured preparation for QR code generation.

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Batch QR Code Generation ​

Using CaoLiao's bulk templates:

  1. Imported organized data spreadsheet
  2. Configured QR code settings
  3. Generated all device QR codes simultaneously

First-time users typically require 3-4 days to master bulk generation and integrate existing paper forms into digital formats.

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Frontline Implementation: 10-Minute Staff Training ​

Workers quickly adapted using WeChat's scan function:

  1. Scan QR code
  2. Complete digital checklist
  3. Upload real-time equipment photos

Transition benefits:

  • Eliminated paper record falsification
  • Enabled real-time supervision via mobile
  • Archived inspection photos with timestamps

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Data-Driven Equipment Insights ​

Post-implementation capabilities:

  • API-generated reports showing daily equipment exceptions
  • Recurring failure pattern identification
  • Maintenance priority analytics

Key improvements:

  • Data-backed decision making
  • Predictive maintenance planning
  • Historical performance tracking

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Implementation Tip: Start with specific use cases like fire extinguisher checks or access control to build data standardization before expanding system-wide. Gradual data accumulation enables cost-effective digital transformation.