Application of QR Codes for Registration and Usage Tracking in Universities

Original: https://cli.im/article/detail/1846

We are still gradually exploring the use of QR codes, and the forms feature is quite impressive. Currently, I am using it for various types of statistics. The next step is to wait for the stickers to arrive so that the QR codes can be printed and attached to the surfaces of hazardous chemicals.

The form integrates MSDS, the person receiving the item, the contact information of the recipient, the start date, gross weight, etc. At the same time, using the forms feature allows recording the quantity used each time for a particular hazardous chemical. The signature function in the form accurately captures the user's information. After the user submits the form, two administrators use the Mini Program for approval, saving time and effort, thus avoiding labor-intensive manual statistics.

When using QR codes for large instruments, we integrate application forms for usage and maintenance requests. This enables usage approval directly on mobile phones and allows for regular inspections. If any malfunctions occur, engineers can be contacted promptly for repairs.

After consulting, we learned that developing a management system with such functionalities through a software company would cost tens of thousands to over a hundred thousand RMB. Instead, we purchased a flagship version for just over ten thousand RMB, which supports 20 collaborators and fully meets our needs. This approach saved the institution a significant amount of money, and the leadership was very pleased to sign off on the public transfer order.

I also have a suggestion: if there were a QR code representing a group (with each teacher as a group, and a QR code assigned to each of them), and the hazardous chemical QR codes under their name served as sub-codes under the group QR code, I believe management could be even more efficient.

I also have a suggestion: most issues encountered during use can be resolved by searching on the official website. However, it would be beneficial to add the option to scan a QR code to watch detailed explanations. For customers who have difficulty reading or understanding, hearing a key point might be more effective than reading lengthy text. This could also help avoid redundant page introductions, as some people may need the explanations while others do not.