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Warehouse Location Management QR Codes ​

Original: https://cli.im/article/detail/1918

While working on digitizing our restaurant warehouse data, I encountered issues with data collection. I aimed to establish a warehouse location management model using QR codes, upgrading the traditional manual record-keeping system. This eliminates the need for month-end reconciliation and links directly with operational data, thereby enhancing transparency in warehouse management, inventory, and sales tracking. By having all staff follow the rule of "scan when taking, scan when storing" during item retrieval and storage, we can update in real-time the monthly value of goods received, consumed, and currently in stock. This enables monthly analysis of each department's usage patterns to identify any anomalies.

Setting Up and Using Warehouse Location Management Codes ​

Assign one QR code per item type. Use bulk templates for bulk QR codes generation. Print the generated QR codes as tags and place them next to the corresponding products.

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  • Scan for Inbound: Track the monthly value of incoming goods, who received them, who is most active, and who might be slacking.
  • Outbound: Monitor the monthly value of outgoing goods, who issued them, which departments use the most categories and quantities, and assess if workloads are normal.
  • Restocking Reminders: Since CaoLiao lacks real-time statistics, it cannot accurately track inventory or automate restocking alerts. Manual scanning is required for now.
  • Monthly Inventory Counts: This feature helps identify monthly inventory backlogs, analyze whether there is overstocking or inventory pile-up, and detect items that haven't been used for a long time.

The primary goal is data collection. Afterwards, I use BDP to integrate and analyze the data. Post-analysis, I hold meetings with staff to discuss whether goods are turning over normally, if any single items are overstocked, and if workloads are balanced across departments (high usage indicates production demand or poor planning; low usage suggests low production or failure to scan QR codes).

After implementing QR codes, restocking no longer requires physically checking each item's stock in the warehouse. Simply check the scanned restocking reminder rules in the QR code workbench.

Additionally, I have a small suggestion: I hope CaoLiao can incorporate real-time statistics and automatic alerts when item quantities fall below a certain threshold—for example, for items like condiments, boxed frozen raw materials, kitchenware, and other goods measured by quantity.