How to Automatically Generate External Vehicle Registration Records Using QR Codes
Original: https://cli.im/article/detail/2005
To implement normalized pandemic prevention measures, reduce contact with external personnel, lower risks, and achieve clearer data management and retention, CaoLiao QR codes are used to create external vehicle registration codes. Incoming vehicles submit information through QR codes, automatically generating Excel records via API. Each entry maintains traceability while enabling visual management, facilitating closed-loop vehicle control by security personnel.
Prior challenges with manual registration:
- Illegible handwriting in paper records
- Time-consuming identity verification
- Difficulty tracking historical records
- Massive physical storage requirements
- Unavoidable contact risks during pandemic
- Insufficient space for required pandemic information
- Inefficient digital conversion due to poor handwriting
Current solution achieves digital vehicle registration management that:
- Reduces security-external personnel contact
- Meets pandemic prevention requirements
- Maintains electronic records
Workflow
Entry Process
Drivers scan QR code → Submit registration info → Security verifies auto-generated record → Issues pass after confirmation.
Exit Process
Security marks departure time → Bi-hourly vehicle status checks → Immediate follow-up for overdue vehicles → Daily data export to authorities.
Benefits
- Minimized cross-contact risks
- Real-time vehicle status visibility
- Effective access control
- Instant record generation without downloads
Data Summary Sheet
Integrated database-Excel synchronization enables:
- Real-time updates without manual downloads
- Visual management through instant data display
- Efficient information retrieval and traceability
