Renovation Inspection
When property owners commence construction, issues such as unlicensed construction, reckless construction, unauthorized hot work, improper electrical usage, and impacts on public environmental hygiene may occur. Property management can scan the WeChat QR code to record instances of non-compliant construction discovered during inspections.
Basic Information
- Monthly Installations: 2969
- Monthly Visits: 10105
- Source: https://cli.im/template/detail/70129021
Case Label Images
Usage Instructions
I. Problems Addressed
Traditional renovation inspections relying on paper checklists and manual recording face the following issues:
- Prone to Manual Errors: Inspection data may suffer from falsified or missed checks, compromising accuracy.
- Delayed Anomaly Reporting: Inability to respond quickly makes it difficult for administrators to monitor and handle anomalies promptly.
- Challenging Data Management: Paper documents are easily lost, hard to search, and data cannot be traced; manual statistics are inconvenient, preventing long-term accumulation of historical data and hindering trend analysis and improvements.
Solution:
- Replace Paper Checklists with QR Codes: Inspectors use WeChat to scan the code, which displays basic store information. Features like location tracking and on-site photo capture help prevent false records and standardize inspection requirements.
- Automatic Anomaly Alerts: The system automatically notifies responsible personnel to follow up when anomalies are reported.
- Unified Data Management: All data records are saved under your account, allowing for easy viewing, tracing, and supporting data statistics and export for analysis.
This is a general template suitable for renovation acceptance records and anomaly reporting. It is recommended to use bulk templates for code generation, assigning one code per renovation project to track progress. Learn more
II. WeChat Scan to Fill Out and Record Inspections
- Standardized Recording: Inspectors scan the code and fill out the inspection form to record findings.
- Prevent Falsified Checks: Utilizes features like on-site photo capture, image watermarking, and location tracking to ensure records are authentic and valid.
- Detailed Inspection: Add inspection items for detailed checks according to requirements.
- Status Display: The status dashboard on the QR code shows the current inspection result for the patrol point: Normal or Anomaly.
III. Anomaly Reporting and Rectification Closed Loop
1. Report Anomalies
- Patrol personnel discovering anomalies use WeChat to scan the code and fill out the Anomaly Reporting Form, detailing the issue and uploading relevant photos.
- Anomaly details are automatically sent via WeChat to notify maintenance personnel.
2. Maintenance and Rectification
- Maintenance personnel promptly view anomaly records, follow up on handling, and document the entire rectification process.
- During processing, they can @mention the acceptance personnel within the record to notify them for acceptance checks.
3. Acceptance Confirmation
- Acceptance personnel receive the @mention notification, review the rectification process, and visit the anomaly site for acceptance.
- Upon successful acceptance, they manually change the processing progress to Completed, finalizing the closed-loop management.
IV. Data Management
1. View Inspection Result Distribution
- Status Dashboard: The status dashboard on the QR code displays inspection results in real-time for easy viewing.
- Real-time Monitoring: Administrators can view the distribution of inspection results in the status list on the mobile or desktop workbench, keeping track of inspection status anytime. View details
Note: Inspection result distribution does not currently support data export.
Desktop Workbench - Status
Mobile Workbench - Status Dashboard
2. View Detailed Inspection Data
- Data Storage: All submitted inspection data and anomaly reports are saved under your account.
- View Anytime: Administrators can view inspection details anytime via the mobile Mini Program workbench or desktop workbench.
- Filtered Viewing: For detailed anomaly data, filter by processing progress to quickly identify which patrol points have not completed anomaly rectification.
- Data Export: Supports data export for archiving and analysis.
3. Data API
- Real-time Push: The Data API feature allows setting up automatic push of inspection data to WeCom, DingTalk, or Feishu group chats, enabling real-time data sharing and improving communication efficiency.
- Data Visualization: Combine with visualization tools to create data dashboards that intuitively display inspection and anomaly rectification status. Learn about the feature
V. Frequently Asked Questions
1. How to Avoid Missed Inspections?
Answer:
- Create Inspection Plans: Establish periodic inspection plans, such as Daily Inspection Plans, specifying areas that need daily checks.
- View Plan Reports: Administrators can view Plan Reports on the mobile app to understand inspection completion status.
- Overdue Reminders: The system automatically sends WeChat reminders to administrators before inspections become overdue, indicating which areas haven't been inspected, facilitating timely personnel assignment.
2. How to Set Up Anomaly Reporting Requiring Review Before Rectification?
Answer:
- Enable Review Feature: After an anomaly is reported, it first alerts management for review.
- Review Process: Only after approval does the system automatically notify the responsible person for follow-up rectification; rejected anomalies are dismissed and require no action, avoiding excessive invalid notifications.
3. How to Set Operation Permissions?
Answer:
- Permission Management: Configure permissions so that only specific personnel can view the QR code, change inspection results, fill out inspection forms, view data, etc., ensuring data security and standardized operations.
4. How to Improve Inspection Efficiency?
Answer:
- Quick Updates: After inspection, personnel can manually update inspection results, supporting image uploads and text descriptions.
- Quick Actions: Long-press the inspection result area to quickly update the inspection time, simplifying the workflow.
- Permission Control: If manual result changes by inspectors are not allowed, restrict this in the permission settings.
5. Can Subsequent Forms for Anomaly Reporting Be Linked with Processing Progress?
Answer:
- Current Limitation: Linkage is not currently supported. After maintenance personnel fill out the maintenance form, the processing progress needs to be manually updated.
- Data Filtering: Administrators can filter and view data by processing progress in the workbench to track rectification status.