Top 5 Free Event Registration Tools for 2025
Original article: https://cli.im/article/detail/2318
In daily work and personal life, organizing events often requires efficient registration tools. This article provides an in-depth comparison of five platforms: CaoLiao QR Code, HuoDongBa, EventX, QunBaoShu, and EventBank, analyzing their advantages, disadvantages, pricing, and application scenarios to help you choose the most suitable event registration solution.
1. CaoLiao QR Code
As a no-code platform, CaoLiao QR Code enables building QR code-based operation systems with full-cycle event management capabilities. It supports scenarios like event registration, approval processes, and on-site check-ins. Users can freely combine components like text fields, radio buttons, and location inputs to create customized forms, then embed QR codes into event posters. Participants scan to submit information while organizers monitor real-time data and export registration records.
Advantages
- Free tier: Unlimited QR code creation, submissions, and scans
- Real-time content updates: Modify dynamic QR code content without reprinting
- Instant data aggregation: View statistics and integrate with WeCom/Tencent Docs via API
- Quick deployment: Print QR codes using standard A4 paper and printers
Limitations
- No payment collection features for ticketed events
- No private cloud deployment option
Ideal For
SME events, community activities, conference check-ins, course registrations, and volunteer recruitment.
2. HuoDongBa (Cloud Registration Tool)
A WeChat Mini Program solution for event reservations, data collection, payment management, and group purchases. Features include automatic data export, online refunds, and multimedia content publishing.
Advantages
- Free basic features with paid plans starting at hundreds RMB/year
- Integrated WeChat Pay with transparent fund settlement rules
Limitations
- Mobile-only interface complicates content editing
- Strict media limits: 10MB videos, 5MB files
- No multi-level approval workflows
Ideal For
Social gatherings, training sessions, and group buying.
3. EventX
Specializes in ticketing and registration management with ticket verification capabilities, optimized for conferences and standardized events. Offers marketing tools but lacks advanced data tracking.
Advantages
- Professional ticket sales and validation system
- Event promotion features to boost visibility
Limitations
- Premium pricing: ¥300 certification fee + ¥4,788–15,800/year plans
- Limited personalization for complex scenarios
Ideal For
Industry summits, live performances, and meetups.
4. QunBaoShu (Group Registration)
WeChat-based tool for quick signups using templates (e.g., holiday events). Features anti-cheat mechanisms but suits personal use better than enterprise needs.
Advantages
- 60-second form creation within WeChat
- Time/location-stamped photos prevent fraud
- Free version includes preset lists and exports
Limitations
- 100MB media limit in free tier
- No complex workflow support
Ideal For
Classroom assignments, reading check-ins, and simple surveys.
5. EventBank
Enterprise-grade SaaS platform for full-cycle event management including microsites, lead collection, and venue check-ins. Supports high-profile events but comes with steep costs.
Advantages
- End-to-end management with offline support services
- Compliance-ready for regulated events
Limitations
- Premium pricing: Starts at ¥4,999/year
- Requires dedicated team for operation
Ideal For
International conferences, trade shows, and government tenders.
6. Recommendations
- Cost-free events: Choose CaoLiao QR Code for its free tier, customization, and stability
- Ticketed events: EventX for professional ticket management
- Large-scale conferences: EventBank with sufficient budget
- Educational use: QunBaoShu for classroom activities
For most SMEs and communities needing no-fee event management, CaoLiao QR Code offers the best balance of functionality and cost-effectiveness while enabling professional presentation through customizable QR code interfaces.