Shandan County Zongneng Smart New Energy: "Smart QR Codes" Drive Informatization of Team Management
Original article: https://cli.im/article/detail/2239
With the widespread adoption of QR codes in daily life, these information carriers have become ubiquitous due to their efficiency and convenience. Originating as tools for storing product information and tracking logistics, QR codes have now been implemented in equipment management at SPIC Jianye Photovoltaic Power Station to address traditional operational challenges.
Traditional paper-based inspection cards in power plant operations often lead to high workloads and error-prone processes. Team-building materials such as "Three Meetings and One Activity" records and training documentation also rely heavily on physical files, which are time-consuming to maintain and incur high material costs.
Given the dispersed distribution and diverse types of power plant equipment, SPIC Jianye Photovoltaic Power Station has adopted QR code technology to enhance inspection oversight. By scanning QR code tags installed on-site, maintenance personnel can instantly access equipment specifications, update real-time data, upload multimedia evidence, and conduct precise inspections. This approach also digitizes team management processes, eliminating paper-based documentation for meetings and training while improving operational efficiency.
Advantages of QR Codes in Equipment Inspection
Comprehensive and Automated Data Collection
QR codes store extensive equipment details including specifications, operational data, and maintenance history. Field personnel can instantly retrieve this information via mobile scanning, eliminating manual data entry and ensuring complete, error-free records.
Real-Time Equipment Status Monitoring
Dynamic QR codes enable real-time updates of equipment conditions. Any status changes trigger automatic code updates, allowing personnel to promptly identify and address issues through scanned data. This functionality also supports traceability for quality control and supervision.
Enhanced Supervision Mechanisms
When equipment anomalies occur, maintenance teams can scan QR codes to review historical data and troubleshoot efficiently. Management gains oversight capabilities to monitor staff compliance and standardize workflows.
Simplified Inspection Workflow
Using only WeChat on mobile devices, inspection personnel require minimal training. QR codes systematically archive equipment maintenance records, replacing error-prone paper logs. Historical data helps identify high-risk equipment for prioritized monitoring, improving overall inspection effectiveness.
Benefits of QR Codes in Team Management
Reduced Paper Consumption
Digitizing "Three Meetings and One Activity" documentation and training materials through QR codes significantly cuts paper usage, aligning with sustainability goals while lowering operational costs.
Improved Team Collaboration
QR code platforms enable real-time access to task assignments, progress updates, and resource allocation. Team members stay informed about workflow changes, fostering cohesion and collaborative efficiency.
Strengthened Safety Management
QR codes consolidate safety training records, pre/post-shift meeting minutes, and safety activity logs. Employees scan codes to verify compliance with protocols, ensuring transparent safety governance.
Implementation Approach
SPIC Jianye Photovoltaic Power Station has deployed 228 QR codes to digitize shift briefings, safety activities, training programs, and equipment inspections. All documentation—including multimedia evidence—is permanently archived and traceable through the CaoLiao QR code platform.
Inspection System Overview
On-site QR code tags serve as geolocated task checkpoints containing equipment-specific inspection criteria. The system supports:
Inspection Planning: Managers view completion status of periodic tasks via WeChat Mini Program dashboards.
Equipment Status Tracking: Real-time dashboards display operational/abnormal equipment counts with customizable status rules.
Data Analysis: Exportable reports enable equipment utilization analysis.
Equipment Identity Codes: Unique "one-machine-one-code" identifiers standardize inspection protocols.
Team Management Modules
The platform digitizes daily operations into four modules:
Personnel Management: "One-person-one-code" system visualizes employee certifications and qualifications.
Three Meetings and One Activity: Permanent digital archiving of meeting records.
Training Records: Centralized access to safety training materials and participation history.
Vehicle Management: Digital tracking of usage logs, fuel consumption, and maintenance schedules.
Conclusion
The QR code system has significantly reduced paperwork burdens while establishing centralized, verifiable digital archives. By integrating mobile scanning with backend data management, the solution enhances inspection quality, minimizes equipment failures, and strengthens safety protocols. Long-term archival of operational records—including multimedia evidence—has elevated team management efficiency and informatization levels, providing robust support for equipment reliability and organizational governance.