Shandan County Comprehensive Energy Smart New Energy: "Smart QR Codes" Drive Team Management Informatization

Original: https://cli.im/article/detail/2239

With the popularity and widespread application of QR codes, they are ubiquitous in daily life. QR codes are highly favored for their simple and efficient information-carrying function. Looking at the development history of QR codes, they were initially used to store goods information and mark information. Due to the convenience of QR codes in carrying information, SPIC Jianyé Photovoltaic Power Station introduced QR codes into equipment management.

Currently, in the daily inspection work of power plants, traditional paper-based inspection cards are still used, which leads to high inspection intensity and a high probability of errors. Team building process materials such as "Three Meetings and One Activity" and training records are mostly paper-based, which is not only time-consuming and labor-intensive but also difficult to preserve and incurs high paper costs.

Due to the wide variety of equipment in power plants and the scattered installation locations, there is a lack of effective supervision in inspection and maintenance safety. After implementing QR code inspection technology, inspectors only need to scan the QR code labels set up on-site with their mobile phones to quickly obtain relevant equipment inspection standard information, update and query related data in real-time, upload videos and photos, and carry out precise and efficient inspection work.

At the same time, to reduce the paper-based materials for team building such as "Three Meetings and One Activity" and training records, SPIC Jianyé Photovoltaic Power Station fully utilizes QR code technology to achieve online equipment inspection and control through mobile devices, effectively improving equipment inspection efficiency and accuracy while reducing paper costs.

Advantages of QR Codes in Equipment Inspection

Comprehensive and Automated Data Collection

QR codes can store a large amount of information, including basic equipment information, operational data, and maintenance records. During equipment inspections, staff can simply scan the QR code with their mobile phones to obtain relevant information, avoiding traditional manual data entry and improving the comprehensiveness and automation of data collection.

Real-Time Monitoring of Equipment Status

Through the real-time update function of QR code technology, real-time monitoring of equipment status can be achieved. When equipment status changes, the QR code is automatically updated. Staff can scan the QR code to obtain the latest information, promptly identify and address issues, and ensure the normal operation of equipment. The traceability function of QR code technology enables supervision and management of equipment inspections.

Enhanced Supervision and Management

When equipment malfunctions or exhibits abnormalities, staff can scan the QR code to access relevant maintenance records and historical data for analysis and troubleshooting. Meanwhile, management departments can monitor QR codes to supervise and manage staff, improving work efficiency and standardization.

Simple and Convenient Inspection Operations

Inspection operations can be fully completed within WeChat on mobile phones, meaning anyone who can use WeChat can perform inspections without the need for additional technical operation training, thereby reducing training costs. Scanning the QR code records equipment operation and maintenance conditions, gradually forming an equipment operation and maintenance archive. This eliminates the need for paper records, making QR code archives more systematic and intuitive. Additionally, maintenance records can be used to mark equipment prone to hazards or defects, allowing for focused attention and enhanced inspections. This ensures each inspection is effectively targeted, implicitly improving the efficiency of inspection personnel.

Advantages of QR Codes in Team Building

Reduced Paper Material Consumption

The widespread use of QR codes effectively reduces the consumption of paper materials, aligning with environmental protection and sustainable development principles. In team building, "Three Meetings and One Activity" and training records can be displayed via QR codes, avoiding printing and paper waste, and saving costs for the enterprise.

Promoted Team Collaboration

QR codes effectively promote collaboration and communication among team members. Employees can scan QR codes to access the platform, view work progress, task assignments, and personnel arrangements, and stay informed about team dynamics. This not only enhances team cohesion but also improves overall collaboration efficiency.

Enhanced Safety Management

In team safety management, QR codes can be used for safety training records, safety activities, pre-shift meetings, post-shift meetings, pre-work meetings, and post-work meetings. Each employee can scan the QR code to view the team's training records, safety activity records, pre-shift and post-shift meeting records, pre-work and post-work meeting records, and other related records, enabling real-time understanding.

Implementation Methods

SPIC Jianyé Photovoltaic Power Station has created and applied 228 QR codes. Pre-shift meetings, post-shift meetings, pre-work meetings, team safety activities, education and training, and equipment inspections are all conducted using CaoLiao QR codes, achieving long-term storage and verifiable records of entire process materials (including visual materials).

Introduction to the Inspection System

On-site inspection QR code cards primarily involve creating cards with inspection equipment information and inspection content for various specialties, placed on-site. These serve the purpose of fixed-point positioning and task filtering for inspection points and also provide a technical means for assessing whether inspectors have performed their inspections properly. They are mainly used for system function settings, inspection plan formulation, inspection route planning, inspection management, data analysis, defect reporting, and database management.

The inspection equipment primarily involves WeChat Mini Programs on mobile phones, which include functions such as task management and data collection. The system has gradually evolved into a large-scale system with wide distribution, diverse equipment types, and complex external environments. Compared to paper inspection forms and inspection methods requiring additional hardware purchases, using QR codes for inspections is lower in cost and very convenient to operate.

(1) Inspection Plan: For periodic inspection tasks, management personnel can view plan reports in the WeChat Mini Program: completion status on schedule and unfinished status.

(2) Equipment Status: The status dashboard can statistically track the number of normal and abnormal equipment in real-time. Management personnel can view the quantity, details, and change history of equipment in different statuses within the WeChat Mini Program. Custom equipment status groups and corresponding rules can be defined based on actual business needs.

(3) Data Export and Backend Analysis: Data can be exported for sorting and analysis, forming equipment utilization rate reports.

(4) Implemented Equipment Management "Identity Codes," utilizing the "one machine, one code" principle for equipment management, promoting visualized and standardized inspections.

Introduction to Team Building

Based on practical summaries in daily team management and combined with on-site实际情况, the team management module has been divided into: personnel management (long-term contractor personnel are integrated into personnel management for standardized management), Three Meetings and One Activity, training records, vehicle management, and other sections, basically achieving intelligent daily team management.

(1) Personnel Management: Implemented personnel management "Identity Codes," utilizing the "one person, one code" principle for personnel management, promoting the visualization and standardization of personnel certifications and qualifications for three types of personnel.

(2) Three Meetings and One Activity: Conducted using CaoLiao QR codes, achieving long-term storage and verifiable records of entire process materials (including visual materials).

(3) Training Records: Safety training is a crucial part of team work. QR codes can be used to record employees' safety training experiences. Each employee can scan the QR code to view the team's training records, including training content and time. This method not only facilitates employee self-retrieval but also aids management in supervising and managing safety training, ensuring every employee stays informed about safety requirements and policies.

(4) Vehicle Management: To enhance the efficiency of power station vehicle management and ensure the safety and compliance of the entire vehicle usage process, a vehicle management module was established. This module mainly consists of three parts: vehicle usage registration, vehicle refueling records, and vehicle maintenance records.

Summary

Due to their simple production and ease of use, the promotion and use of QR codes have effectively reduced the burden of paper-based documentation for teams, enabling one-stop storage of various tasks and records. This facilitates querying and verification by personnel at all levels, meeting process management requirements. Since the QR code inspection system was put into operation, the effective combination of data transmission through QR code technology and mobile Mini Programs with computer management has significantly improved the quality of on-site inspections and the level of equipment management supervision. It has reduced the probability of abnormalities and defects, eliminated potential accidents, improved equipment management levels and utilization efficiency, and provided a strong guarantee for equipment safety. It has achieved long-term storage and verifiable records of entire process materials (including visual materials), enhancing the level of team informatization application.