Case Study: QR Code Asset Tags for More Efficient Asset Management

Original: https://cli.im/article/detail/1897

Traditional paper or metal tags affixed to items enable centralized management by categorizing assets, displaying basic information, and improving the efficiency of fixed asset inventory checks and daily management. However, these tags have limited space for information, are inconvenient to update, and when used extensively, involve significant manual writing efforts, making them prone to omissions and errors.

For companies with numerous items, QR code asset tags can replace paper labels, facilitating more efficient management of items and assets.

Inspection Equipment Tags: Information at a Glance

Environmental Monitoring Station - Inspection Engineer: Li Chaosong

Our station has a large number of devices. Previously, we used color-coded tags for equipment management, which provided limited information and required substantial effort to update. During quarterly fixed asset registrations, the task was particularly burdensome. Additionally, for movable equipment, the process of checking out and returning was managed with paper records, which was cumbersome and often led to forgotten registrations.

After switching to QR code tags, basic equipment information, management updates, and usage status became instantly accessible by simply scanning with WeChat. This significantly improved management efficiency and reduced labor costs.

Given the versatility and ease of use of QR codes, we also applied them to track experimental samples throughout the process—from work orders, sampling, sealing, storage, and distribution, to testing and reporting. Different inspectors scan the codes to log project data, which is then aggregated to generate inspection reports.

Medical Equipment QR Codes: Saving Document Storage Space

Panjin Liaoyou Gemflower Hospital - ICU

The ICU uses many high-precision instruments. To ensure equipment remains in optimal standby condition, the department typically assigns dedicated personnel for management. Previously, booklets containing operation guidelines, maintenance instructions, procedures, and testing methods were attached to the devices. This approach not only affected the cleanliness and appearance of the equipment but also limited the amount of information that could be carried and made referencing inconvenient.

Now, QR codes are placed in visible locations on the equipment. Nurses can simply scan with their phones to view operation procedures, daily usage guidelines, cleaning and disinfection protocols, as well as fault reports and maintenance records. This not only enhances work efficiency but also significantly reduces the time nurses spend on management tasks, truly achieving a paperless environment.

Construction Site QR Codes: Effective Visual Management

China Petroleum Pipeline Bureau Fourth Branch Company - Deputy Manager: Zhang Peikang

CaoLiao QR codes are widely used in the construction industry. I was introduced to them by a colleague and found them both user-friendly and rich in templates. At our construction sites, materials, personnel, and equipment are all labeled with QR codes, making information easily accessible. The visual effect is appealing and reflects the intelligent management of the construction site.

Equipment Tags: Saving Time on Searching Through Drawings

Sinochem Fourth Construction - Pipeline Engineer: Li Xuting

Our equipment is very large, and after disassembly and relocation, components need to be reassembled correctly. Previously, we used markers for labeling, but the markings would fade and become illegible. Handwritten content was limited, and legibility varied by person, making identification difficult.

Using QR codes not only resolves the issues of unattractive and hard-to-read manual labels but also saves time searching through drawings. By attaching QR codes to each component, workers can scan to directly access equipment information. Additionally, photos can be uploaded before disassembly to record the component's position within the whole structure, enabling quick and accurate reassembly after relocation.