CaoLiao QR Code

Appearance

Temporary Registration for External Personnel ​

Suitable for factory campuses, construction sites, and other locations managing temporary external personnel such as maintenance workers and logistics transporters. Visitors scan the code to register information and take photos; the system automatically records and archives the data, and reports can be exported.

Basic Information ​

Case Label Image ​

Instructions ​

1. Applicable Scenarios ​

Suitable for:

  • Factory campuses, construction sites, warehouses, and other locations requiring management of external personnel.
  • Collecting identity information and photos for archiving when maintenance workers, logistics delivery personnel, or temporary visitors enter the site.
  • Security and administrative departments controlling site access for external personnel and enabling post-event tracing.

Not suitable for:

  • High-security scenarios requiring facial recognition or integration with access control systems.
  • Fixed employees requiring long-term attendance management.

2. Setup Costs ​

Time: QR code generation and configuration take approximately 5 minutes; printing and posting take about 5 minutes.

Manpower: Deployment can be completed by one person; no IT personnel required.

Setup Fees:

  • Basic registration and photo functions are free, with unlimited usage and number of users.
  • Advanced features (e.g., original photo storage and export, multi-user collaboration management) are available on a pay-as-you-go basis. View edition selection suggestions

Implementation Fees:

  • A4 paper printing + acrylic card sleeve: approximately 15 RMB.
  • With stand or display frame: approximately 100 RMB.

3. Usage Process ​

Step 1: Scan to Register ​

  • External personnel: Scan the QR code, fill in personal information, purpose of entry, etc., and upload a photo as proof.
  • Staff: View registration records in real-time via the workbench and grant access after verifying information.

Step 2: Backend Archiving ​

  • The system automatically saves visitor information and photos, forming a complete record.
  • Administrators can export Excel/PDF reports at any time for security archiving or compliance checks.

4. Frequently Asked Questions ​

1. Can system data be stored long-term? ​

Answer: Yes, all records are stored long-term in the workbench and can be viewed by administrators at any time. For advanced data export features, the Flagship edition is recommended.

2. Can the registration QR code be used long-term? ​

Answer: Yes. The registration QR code can be used long-term without needing regeneration.

3. Can the system support a large number of people scanning to register simultaneously? ​

Answer: Yes. The system is built on Alibaba Cloud's distributed architecture and can handle high concurrent access.

CaoLiao has provided stable and reliable services for large-scale projects such as the Beijing Winter Olympics and the Zhejiang Provincial Government Office in Beijing, serving over 10 million users.

4. How does CaoLiao ensure my data security? ​

Answer: As a professional SaaS product, CaoLiao prioritizes user data security and adheres to strict data security requirements.

It has passed the Level 3 certification of the Multi-Level Protection Scheme (MLPS) from the Public Security Bureau and Alibaba Cloud security penetration tests, with its security capabilities recognized by the industry. View data security details