Pump Room Inspection
One QR code per equipment room, suitable for the daily management of domestic water pump rooms and fire pump rooms. Staff can add inspection results according to inspection and maintenance rules. Abnormal situations can promptly alert maintenance personnel, shortening fault response times.
Basic Information
- Monthly Installations: 3952
- Monthly Visits: 5912
- Original Text: https://cli.im/template/detail/65178818
Case Tag Image
Usage Instructions
1. Problems Solved
Traditional pump room inspection methods have the following issues:
- Manual recording of inspections is prone to errors, and data can be falsified.
- Abnormal situations cannot be handled promptly.
- Paper-based data is difficult to aggregate and analyze.
To solve these problems, we use QR codes to replace paper checklists, generating a unique QR code for each piece of equipment, achieving "one code per device."
- Inspection personnel use WeChat to scan the code, view equipment information, perform checks item by item, and take on-site photos to prevent missed inspections and falsification.
- When inspection results are abnormal, the system automatically alerts the responsible maintenance personnel for timely response and problem resolution.
- Inspection data is saved under the account, allowing managers to view and trace data in the workbench at any time, with support for data export and analysis.
This template is suitable for pump room inspections. Each pump room corresponds to one QR code, made into a label and affixed to the pump room. Scanning the code allows immediate entry of inspection records.
2. Equipment File Information, Viewable by Scan
One code per device; scan to view equipment information.
- View equipment parameters and documentation: After scanning, inspection personnel can see the basic information of the equipment.
- Update equipment operational status: Update the operational status promptly based on the equipment's condition.
- Fill out the inspection form: Record the inspection situation item by item.
- View inspection data for this equipment: Understand historical inspection records and issues.
Note: If there are other matters requiring recording for the equipment, additional forms can be added. One QR code can be associated with multiple business forms, such as: checklist, fault repair form, equipment startup/shutdown record form, etc.
3. Scan with WeChat to Record Inspection Details
Inspection personnel use WeChat to scan the code and record the inspection situation according to the set inspection form specifications, checking item by item. To prevent falsified inspections, we provide the following features:
- On-site photos only: Ensures the authenticity of photos.
- Photo watermark: Automatically adds time, location, and other information to photos.
- Location function: Records the inspection location.
- Blockchain notarization: Protects data authenticity and prevents tampering.
Collected inspection data is displayed on the dynamic data panel and can be viewed by scanning the code. View Forms Features
4. Handling Abnormal Situations, Recording Rectification Content
When inspection results are abnormal, the system automatically alerts maintenance personnel via WeChat.
- Maintenance personnel, upon receiving the abnormal record, follow up promptly, fully documenting the entire repair and rectification process.
- Acceptance personnel perform acceptance confirmation to ensure the issue is resolved.
The entire process is recorded, facilitating later analysis and improvement. Learn about Scenario Description
5. Scheduled Inspections, Reminders Before Expiry
As needed, create inspection and maintenance plans, such as monthly maintenance.
- Inspection personnel can view inspection history and the next inspection time after scanning the code.
- Administrators can view plan reports on their mobile devices to understand completion status.
- Overdue reminders: Before an inspection is due, the system reminds the administrator via WeChat, statistics on equipment nearing expiry are provided, facilitating timely scheduling of personnel for maintenance.
6. Data Management
1. Data Viewing
All submitted form data is saved under your account. Administrators can view the inspection status at any time through the following methods:
Desktop Workbench
Mobile WeChat Mini Program Workbench
2. Data Statistics and Export
On the "Data & Statistics" page of the form, you can view all collected detailed data and view statistics based on associated QR codes, submitters, fields, etc. View Details
Data can be:
- Exported as Excel files for secondary processing, statistical analysis, and reporting locally.
- Downloaded as PDF files, detailing single records or summarizing multiple records, facilitating printing and sharing.
3. Data API
We provide Data API functionality, supporting:
- Automatically push inspection data to WeCom, DingTalk, Feishu group chats, etc., for real-time sharing and communication, improving efficiency.
- Create data statistics dashboards: Use with visualization tools to intuitively understand the inspection situation.
7. Frequently Asked Questions
1. Which operations can have permissions set?
A: You can set permissions for specific personnel for the following operations:
- Viewing the QR code
- Changing equipment status
- Filling out the inspection form
- Viewing data on the QR code page
2. How to manage many equipment types and large quantities?
A:
- Advanced Members: Versions above the Advanced edition provide slots for advanced members. You can set other management personnel as advanced members, granting them administrator permissions. They can log into the workbench to assist in generating codes, viewing, and exporting data. Learn about Advanced Members
- Partition Management: Create multiple partitions to manage different types of equipment and data separately. Advanced members can be set as partition managers for independent management and control of permissions. View Setup Tutorial
3. How can administrators see inspection results for all equipment?
A: The equipment status is displayed on the QR code page and is automatically updated based on inspection records (e.g., changed from "Normal" to "Abnormal").
Administrators can view the distribution of equipment statuses (Normal/Abnormal) in the status list on their mobile or desktop devices to understand inspection results. View Details
4. Is there a complete manual for setting up equipment inspection scenarios?
A: Yes, please click to view the detailed illustrated tutorial
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