Air Conditioning Equipment Room Inspection
Replacing traditional paper checklists with QR codes to record temperature, humidity, equipment operation status, and any abnormalities within the equipment room. Through on-site photo capture and location tracking, inspectors effectively conduct on-site checks. If potential hazards are identified, relevant personnel can be promptly notified via WeChat for quick resolution.
Basic Information
- Monthly Installations: 1630
- Monthly Visits: 3598
- Original Text: https://cli.im/template/detail/65219561
Case Tag Image
Usage Instructions
1. Problems Solved
Traditional air conditioning equipment room inspection methods face the following issues:
- Manual entry on inspection records is prone to errors and potential data falsification.
- Abnormal situations cannot be handled promptly.
- Paper-based data is difficult to aggregate and analyze statistically.
To solve these problems, we use QR codes to replace paper checklists, generating a unique QR code for each piece of equipment, achieving "one code per device."
- Inspectors scan the code using WeChat, view equipment information, perform checks item by item, and take on-site photos to prevent missed inspections and fake checks.
- When inspection results are abnormal, the system automatically alerts the responsible maintenance personnel for timely response and problem resolution.
- Inspection data is saved under the account, allowing managers to view, trace, and export data for analysis anytime via the workbench.
This template is suitable for air conditioning equipment room inspections. Each room corresponds to one QR code, made into a label and affixed to the equipment room. Scanning the code starts the inspection record process.
2. Equipment File Information, Viewable via Scan
One code per device. Scan to view equipment information.
- View equipment parameters and documents: After scanning, inspectors can see basic equipment information.
- Update equipment operational status: Update the operational status promptly based on the equipment's condition.
- Fill out the inspection form: Record the inspection situation item by item.
- View inspection data for this device: Understand historical inspection records and issues.
Note: If there are other items that need recording for the equipment, more forms can be added. One QR code can be associated with multiple business forms, such as: checklist, fault repair form, equipment startup/shutdown record form, etc.
3. Scan with WeChat to Record Inspection Details
Inspectors use WeChat to scan the code and record the inspection situation according to the set inspection form specifications, checking item by item. To prevent fake inspections, we offer the following features:
- On-site photo capture only: Ensures the authenticity of photos.
- Photo watermarking: Photos automatically include time, location, and other information.
- Location function: Records the inspection location.
- Blockchain notarization: Protects data authenticity and prevents tampering.
Collected inspection data is displayed on the dynamic data panel and can be viewed by scanning the code. View Forms Features
4. Handling Abnormal Situations, Recording Rectification Content
When inspection results are abnormal, the system automatically alerts maintenance personnel via WeChat.
- Maintenance personnel, upon receiving the abnormal record, follow up promptly, fully recording the entire maintenance and rectification process.
- Acceptance personnel perform acceptance confirmation to ensure the issue is resolved.
The entire process is recorded, facilitating later analysis and improvement. Learn about the scenario description
5. Regular Inspections, Reminders Before Expiry
As needed, create inspection and maintenance plans, such as monthly maintenance.
- Inspectors can view inspection history and the next scheduled inspection time after scanning the code.
- Administrators can view plan reports on their mobile devices to understand completion status.
- Overdue reminders: Before an inspection is due, the system reminds the administrator via WeChat, listing equipment nearing overdue status for timely scheduling of maintenance.
6. Data Management
6.1 Data Viewing
All submitted form data is saved under your account. Administrators can view the inspection status anytime via:
Desktop Workbench
Mobile WeChat Mini Program Workbench
6.2 Data Statistics and Export
On the "Data & Statistics" page of the form, you can view all collected detailed data and see statistics based on associated QR codes, submitters, fields, etc. View Details
Data can be:
- Exported as Excel files for secondary processing, statistical analysis, and reporting locally.
- Downloaded as PDF files, detailing single records or summarizing multiple records, facilitating printing and sharing.
6.3 Data API
We provide Data API functionality, supporting:
- Automatically pushing inspection data to WeCom, DingTalk, Feishu group chats, etc., for real-time sharing and communication, improving efficiency.
- Creating data statistics dashboards: Using visualization tools to intuitively understand inspection status.
7. Frequently Asked Questions
7.1 Which operations can have permissions set?
Answer: You can set permissions for specific personnel for the following operations:
- Viewing the QR code
- Changing equipment status
- Filling out the inspection form
- Viewing data on the QR code page
7.2 How to manage many equipment types and large quantities?
Answer:
- Advanced Members: Versions above Advanced offer advanced member slots. You can set other management personnel as advanced members, granting them administrator permissions. They can log into the workbench to assist in generating codes, viewing, and exporting data. Learn about Advanced Members
- Partition Management: Create multiple partitions to manage different types of equipment and data separately. Advanced members can be set as partition managers for independent management and control permissions. View Setup Tutorial
7.3 How can administrators see inspection results for all equipment?
Answer: Equipment status is displayed on the QR code page and automatically updates based on inspection records (e.g., changing from "Normal" to "Abnormal").
Administrators can view the distribution of equipment statuses (Normal/Abnormal) in the status list on mobile or desktop to understand inspection results. View Details
7.4 Is there a complete manual for setting up equipment inspection scenarios?
Answer: Yes, please click to view the detailed illustrated tutorial
Related Customer Cases
[Wenzhou Central Hospital: Creating "Electronic IDs" for Hospital Firefighting Facilities, Standardizing Inspection Procedures](https://cli.im/client/detail/1743 "Wenzhou Central Hospital: Creating "Electronic IDs" for Hospital Firefighting Facilities, Standardizing Inspection Procedures")