CaoLiao QR Code

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Vehicle Inbound Registration ​

Suitable for factories, logistics parks, etc., managing inbound external transport vehicles. Drivers scan the QR code upon entry to register information such as license plate, driver details, and cargo, obtaining a pass credential. The credential is presented and verified upon exit. The system automatically records entry and exit times, and the workbench allows real-time statistics and export of complete records.

Basic Information ​

Case Label Image ​

Usage Instructions ​

1. Applicable Scenarios ​

Suitable for:

  • Factory premises, warehouses, logistics centers, and other locations requiring vehicle entry and exit information registration.
  • Temporary inbound registration for external transport vehicles, including license plate, driver information, cargo details, etc.
  • Enabling security, dispatch, and warehouse personnel to monitor vehicle entry and exit in real-time.
  • The workbench can compile vehicle entry/exit data, export reports for transport records, security audits, or financial settlement purposes.

Not Suitable for:

  • Highly automated premises requiring deep integration with smart barriers and license plate recognition systems.
  • Transport scenarios requiring GPS tracking, real-time route monitoring, and similar functions.

2. Setup Costs ​

Time: QR code configuration and generation take approximately 5 minutes; printing and posting take about 5 minutes.

Manpower: Can be completed by 1 person, no reliance on specialized technical personnel.

Setup Fees:

  • Basic registration and scan-to-verify functions are free, with no limits on the number of vehicles or registrations.
  • Advanced features (e.g., multi-user collaborative management, data report export) start at 1280 CNY/year. View Edition Selection Suggestions

Implementation Fees:

  • A4 paper printing + acrylic card holder: approximately 15 CNY.
  • If paired with display stands/signage: approximately 100 CNY.

3. Usage Process ​

Step 1: Inbound Registration ​

  • Driver: Scans the QR code posted at the factory entrance, fills in the required information to complete registration. The system generates an electronic inbound pass upon submission.
  • Security Personnel: View registration status in real-time via the workbench and grant entry after verification.

Step 2: Exit Verification ​

  • Driver: Presents the electronic pass upon exit.
  • Security Personnel: Use a mobile phone or scanning device to scan the pass for verification. The system automatically records the exit time.

Step 3: Workbench Statistics ​

Administrators can view at any time:

  • Entry and exit times for individual vehicles.
  • Current number of vehicles on-site.
  • Total cumulative vehicle entries/exits for the premises.
  • One-click export to Excel/PDF to form complete transport records, meeting audit, reconciliation, and compliance needs.

4. Frequently Asked Questions ​

1. Can system data be stored long-term? ​

Answer: Yes, all records are stored long-term in the workbench and can be viewed by administrators at any time. For using Advanced Data Export Features, the Flagship edition is recommended.

2. Can the registration QR code be used long-term? ​

Answer: Yes. The registration QR code can be used indefinitely without needing regeneration.

3. Is specialized scanning equipment required on-site? ​

Answer: This depends on your needs. Scanning and verification can be done directly using a mobile phone or computer. If dedicated phones/computers for verification are unavailable, barcode scanners or scanning terminals are recommended. View Verification Feature Introduction

4. Can the system support a large number of people scanning the registration code simultaneously? ​

Answer: Yes. The system is built on Alibaba Cloud's distributed architecture and can handle high concurrent access.

CaoLiao has provided stable and reliable services for major projects like the Beijing Winter Olympics and the Zhejiang Provincial Government Office in Beijing, serving over 10 million users.

5. How does CaoLiao ensure my data security? ​

Answer: As a professional SaaS product, CaoLiao prioritizes user data security and adheres to strict data security requirements.

It has passed the Ministry of Public Security's Level 3 Cybersecurity Classification Protection certification and Alibaba Cloud security penetration tests, with its security capabilities recognized by the industry. View Data Security Statement